Exemple de script IVR

Având un profesional sistem IVR poate ajuta mult companiile să-și îmbunătățească asistența prin telefon și să crească satisfacția clienților. Un script IVR eficient nu numai că vă permite să direcționați automat apelurile primite către departamentele sau agenții potriviți, ci și să eliminați cozile de așteptare lungi și timpii de așteptare. Salutările și mesajele IVR pe care le aud apelatorii dumneavoastră atunci când vă apelează afacerea, dau tonul întregii interacțiuni, deci este important să le faceți corect.

Exemple de script IVR
IVR în practică

Scripturile IVR bine scrise pot spori percepția mărcii și pot crea experiențe clienților fără efort, fiind plăcute pentru fiecare apelant. Între timp, scripturile IVR ineficiente pot frustra și deruta apelanții, rezultând o impresie negativă, de durată a afacerii. Folosiți următoarele cele mai bune practici IVR și exemple de script IVR, împreună cu unele dintre cele mai frecvente fraze pentru crearea propriilor scripturi IVR.

Peter Komornik

LiveAgent combină interfața excelentă de conversații directe, sistemul de gestionare a tichetelor și automatizarea, toate acestea permițându-ne să oferim asistență excepțională clienților noștri.

Peter Komornik, director general
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Cele mai bune practici de script IVR și greșeli de evitat

  • Evitați prea multe opțiuni de meniu

Un meniu IVR lung și complicat poate fi dificil de navigat pentru apelanți – în general, este recomandat să furnizați până la 5 opțiuni de meniu principal, care ar trebui să fie listate în ordinea importanței.

  • Plasați numerele de extensie la sfârșit

Este posibil ca apelanții să nu știe ce extensie caută, dar știu de ce departament au nevoie – să se asigure că aud întotdeauna opțiunea pentru înaintea acțiunii („Pentru vânzări, apăsați 1”, în loc de „Apăsați 1 pentru vânzări”.)

  • Păstrați-l simplu pentru înțelegere

Utilizați un limbaj clar și ușor de înțeles pentru toți cei care vă pot apela linia de asistență – evitați orice termeni specifici inutili, abrevieri și cuvinte complicate.

  • Informați clienții despre timpii de așteptare

Anunțați apelanții cât timp vor trebui să aștepte pentru a se conecta la un agent live ori de câte ori trebuie să îi plasați într-o coadă de apeluri sau în așteptare, astfel încât să știe la ce să se aștepte și să își poată gestiona timpul în consecință.

  • Luați în considerare o opțiune de apel invers

Când liniile sunt prea ocupate și cozile de așteptare sunt prea lungi, asigurați-vă că activați un apel invers automat, funcție pentru a scurta cozile de apeluri, a reduce efortul clienților și a numărului de apeluri abandonate. 

Exemple de script IVR

Mesaje IVR de salut


Welcome to [Company]. Unfortunately, all the lines are busy at the moment. Please be patient and stay on the line. Your call will be connected to one of our customer support representatives as soon as possible. Your current hold time is [number] minutes.

Hello and thank you for calling [Company], [the company’s mission statement or slogan]. Currently, all our lines are occupied. We ask for your patience. Your call will be answered by the next available agent. Your estimated hold time is less than [number] minutes.

Welcome to [Company]. Thank you for your call. Currently, all of our agents are occupied. Please hold, we will be with you shortly. Your current position in the queue is [number], and your estimated hold time is [number] minutes.

You have reached [Company]. This call may be monitored and recorded for training or quality assurance purposes. Please do not hang up. You will be connected to the next available agent as soon as possible. Your current hold time is approximately [number] minutes.

Thank you for calling [Company]. If you’re happy to share your feedback with us at the end of the call, by answering one simple question, press 1 now and help us improve this experience in the future. Please stay on the line and your call will be answered in the order it was received.

Opțiuni IVR de meniu


Hello and thank you for calling [Company]. If you know the extension of the person you wish to reach, please enter it now. Otherwise, please choose from the following options:
To speak with the operator, press 0 at any time.
For sales, press 1.
For technical support, press 2.
For billing, press 3.
For information about our company, press 4.
To repeat this message, press 9.

Hello and thank you for calling [Company], [the company’s mission statement or slogan]. Our normal business hours are Monday through Friday, 8 AM to 5 PM. If you already know the extension you wish to reach, you may enter it at any time. Otherwise, please listen to the following menu:
To continue in Spanish, press 1.
To continue in French, press 2.
To reach the [name] department, press 3.
To reach the [name] department, press 4.
To speak with an operator, please stay on the line and the next available agent will be with you shortly.

Hello and welcome to [Company], [the company’s mission statement or slogan]. Calls may be recorded for training and quality purposes. Please choose from the following menu options:
To speak with a sales representative, press 1.
To reach a customer support agent, press 2.
To reach our billing department, press 3.
For more information about [Company], press 4.
To leave a voicemail, press 5.
To review your options, press 9.

Thanks for calling [Company]. Our offices are currently closed. Our business hours are from Monday to Friday 9 AM to 8 PM Eastern Time.
To leave a message in our general voice mailbox, press 1. A representative will contact you the following business day.
To reach our company directory, press 2.
For directions to our office, press 3.
For more information about our products and services, please visit [website].
To repeat this message, press the # key.

În așteptare


We apologize for the long wait. If you’d prefer to leave a voicemail, press 0 and leave your name, phone number, and inquiry. We will call you back as soon as we can. Otherwise, feel free to continue to hold, and the next available agent will take your call.

All lines are still busy and we ask for your patience. Your hold time is estimated at [number] minutes. While you wait, feel free to check out our website at www.website.com. We’re offering [details of your offer].

All our agents are still assisting other callers. To leave a message, press 1. To have an agent call you back, press 2. Otherwise, please stay on the line and your call will be answered in the order it was received.

All of our agents are still busy. If you would like to receive a callback, please press 1 and the next available agent will return your call. Otherwise, please stay on the line and someone will be with you as soon as possible.

Thank you for holding, our support agents are still busy with other customers. If you want to leave us a message and hang up, please press 1. We will contact you during our office hours. Otherwise, please continue to hold and the next available agent will answer your call.

Timp maxim de așteptare atins 


You have exceeded the waiting limit for this queue. Please hang up and try your call again in a few minutes.

All of our agents are still busy. Sorry for the inconvenience. Please hang up and try your call again later or reach out to us via email at [email address].

We apologize but we are currently experiencing high call volume. Please hang up and try your call again, send us an email at [email address] or chat with us online at www.website.com.

We’re sorry your call cannot be completed at this time as we are experiencing unusually high call volume. Please hang up and try your call again.

Your call cannot be connected at present because of overloading. Please hang up and try your call again. We apologize for the inconvenience.

Coada mesajelor de apel invers


You have requested to have the next available agent call you back from the queue. You may now hang up and wait for our call. Goodbye.

Thank you for requesting a callback from [Company]. A member of our staff will be in contact with you soon. You may now hang up and wait for our call. Goodbye.

Thank you for requesting a callback. One of our representatives will be in touch shortly to answer all of your questions. Please hang up and wait for our call. Goodbye.

Your place in the waiting queue has been recorded. The next available agent will call you back. Goodbye.

You have requested a callback from [Company]. We look forward to speaking with you and will be in touch shortly within our business hours. Goodbye.

Mesaje pentru după ore


Thank you for calling [Company]. Our office is currently closed. Office hours are Monday through Friday 8 AM to 5 PM. Please leave your name, phone number, and your request. A representative will return your call as soon as possible. If you need immediate assistance, check out our knowledge base or our FAQs in the ‘help’ section of our website.

Thanks for calling [Company]. Our office is currently closed. Our business hours are Monday through Friday 9 AM to 8 PM. To leave a message, press 1. A representative will contact you within a business day. For information about business hours, press 2. You may also email us at [company email]. For more information about our products and services, please visit www.website.com.

Welcome to [Company]. Unfortunately, you are calling outside our normal business hours. You can reach us Monday through Friday from 9 AM to 6 PM. Please leave a message with your name and our customer support representative will get in touch with you as soon as possible. Thank you.

Thank you for calling [Company]. To learn more about our products and services, visit our website at www.website.com. Our offices are currently closed. You can reach us Monday through Friday from 8 AM to 6 PM except on major holidays. Please leave a message with your name, contact information, and the nature of your call and someone from the appropriate department will contact you on the next business day.

Thank you for calling [Company]. We are currently unavailable to take your call. Please leave a message after the beep, or contact us during business hours: Monday through Friday between 9 AM and 5 PM Eastern Standard Time.

Mesaje de încheiere pentru sărbătoris


Welcome to [Company]. Due to our company holiday, our customer care team is currently out of the office but will be available again for you from [date]. In the meantime, you are welcome to send your request to our email [email address] or through our contact form at www.website.com. Thank you.

Thank you for calling [Company]. We are currently closed in observance of [holiday name]. We will return on [Date] at 8 AM Eastern Standard Time. To leave a voicemail, press 2. To repeat this menu, press the # key. Happy holidays!

Happy [holiday name]! You’ve reached [Company]. We are closed from [date] till [date] for the celebration of [holiday name]. On [date] we will reopen, resuming our standard business operations from 8 AM to 7 PM Eastern Standard Time. Looking forward to hearing from you after [date].

Welcome to [Company]. Our offices are now closed for a holiday. You can reach us on working days Monday through Friday from 9 AM to 6 PM. For general inquiries, you can also send us an email to [email address]. Thank you.

Hello! You have reached [Company]. We are closed for [holiday name] from [date] till [date]. We will reopen on [X date] with the usual working time from 8 AM to 8 PM. In case of emergency, please call the following number [telephone number] or email us at [email address]. Happy [holiday name]!

Mesaje vocale


Thank you for calling [Company]. Unfortunately, all lines are busy at the moment. Please leave a message after the beep with your name, phone number, and your request. We’ll ensure a representative will return your call as soon as possible. Thank you, and have a nice day.

We apologize but we are currently experiencing high call volumes. Please leave a message after the tone, send us an email at [email address], or chat with us online at www.website.com. Thank you.

Thank you for calling [Company]. We apologize but we were unable to connect you to any available agents. Your call is important to us. Please leave us a voicemail after the tone and we will reach out to you as soon as possible. Thank you.

Thank you for calling [Company]. You have reached this message either because all of our agents are currently busy assisting other callers or it is after business hours. Please leave a message after the beep and we will return your call as soon as possible.

Hello, you have reached the voicemail of [Company]. Please leave a detailed message with your name, phone number, or email address and we will get back to you within twenty-four hours. Thank you.

Întrebări frecvente

Ce înseamnă IVR?

IVR înseamnă Interactive Voice Response. IVR este un sistem care permite utilizatorilor să interacționeze cu companiile prin telefon și alege automat un curs de acțiune pe care utilizatorul să îl urmeze.

Cum poți înregistra mesaje IVR?

Puteți înregistra mesajul IVR utilizând opțiunea de înregistrare vocală din software-ul centrului de apelare. Mai întâi, trebuie să creați un grup IVR pentru un departament sau un serviciu și apoi puteți să vă înregistrați vocea.

Cum întâmpinați un client la un apel?

Când salutați un client în timpul unui apel, puteți folosi sintagma „Bună, [NAME], ce mai faci?” sau „Bună, [NAME], cum pot ajuta?”

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